Our account management team
share their top suggestions
for achieving a more
Achieving a more efficient travel programme
Travel is normally within the top three controllable expenses of energy companies therefore efficiency when booking and managing the movement of crew should be a permanent priority for organisations operating in the oil & gas industry.
As with most industries where travel is mission critical, arranging travel is time consuming and rarely straight-forward. This is further exacerbated by complex locations and the nature of crew travel.
There is no way of escaping these constraints, however it is important to establish ways to perform more efficiently, without compromising on compliance and accuracy.
Here is a round-up of our global account managers top suggestions on how to achieve greater efficiency within your travel programme.
1. Achieve global consistency
Is your approach to travel consistent across your organisation? Without achieving this simple step it is difficult to get a full hold on your company’s travel to create both time and cost savings.
It’s easy for global organisations, not just within the energy sector, to have an inconsistent approach to travel. Very often the processes vary between locations, however it’s important that all offices follow a uniform procedure for booking, managing and reporting travel; one which is dictated by a global travel policy.
The travel policy should be fully communicated throughout your organisation and shared with your TMC, with both using the document as a ‘rule book.’ It is equally important to allow your TMC to advise on your travel policy as they will have stacks of invaluable experience and knowledge in this area.
2. Integrate your systems
Multiple ATPI Griffinstone account managers state that HR integration is one of the main ways that their clients have achieved increased efficiency. This process ensures that no bookings fall prey to human error.
By working with a workflow management system that can integrate with your HR, personnel and finance systems your organisation will benefit from time savings, as manual tasks such as correcting typos and out-of-date information will be eliminated. The integration of systems will also ensure all your required information is captured.
3. Develop a thorough picture of your travel programme
In order to strive towards greater efficiency, organisations in the energy sector must achieve complete visibility of all travel and their related expenses, known as total cost of trip. Once this step is achieved, the vast amount of data can be used strategically and as part of cost and time saving initiatives. By achieving a complete overview of your travel programme you will have a much greater control of both cost and time.